a. General

Fujitsu undertakes and agrees to comply with all applicable requirements under an applicable law on data protection or data privacy, including (when applicable) the General Data Protection Regulation (EU) 2016/679, including any applicable amendment, re-enactment or replacement of it from time to time (“GDPR”) and any applicable EU Member State implementation laws of it, as well as other relevant data protection regulations for the handling, support and evaluation of the events offered and for the purpose of optimizing the event offer.

Our business model envisages that some of our events are financed with the help of sponsors and cooperation partners. In return, these partners receive participant data, as first name / last name, function, company name, company postal address. The partners and sponsors who receive your data can be found, always updated, on the web or registration page of your booked event.

We expect that you will only transfer to Fujitsu own personal data, such as name, company, department and e-mail address ("Personal Data") as is necessary to perform the relevant service and comply with all applicable legal requirements.

b. Purpose: Collection of personal data for an application for an event

All your personal data will be collected, processed and used by Fujitsu, on the basis of consent given by you in accordance with Art. 6.1, lit. A) GDPR. Your personal data will be used for the purpose of processing and receiving your registration for our events. In case of non-provision we are unfortunately unable to register you for our event. An automated decision-making is not carried out. In addition Fujitsu shall only use the transferred data in order to perform the relevant service or as well as anonymously for evaluations and quality assurance measures. For further details please read the section “In detail” and “Promotional use of Personal Data” below.

c. Recipients of the Personal Data

Fujitsu has mandated

STR8 GmbH & Co. KG
Callinstraße 43
30167 Hannover

to provide the website and to offer you detailed help and advice on how to use the Fujitsu Event Portal. In addition Fujitsu works with Str8 GmbH & Co KG Germany for the purpose of receiving, handling and managing the registrations for our events.In case of data privacy related questions on Str8 GmbH & Co KG, please contact S-CON DATENSCHUTZ, Kriegerstraße 44, 30161 Hannover (datenschutzteam@s-con.de).

STR8 GmbH & Co KG is also the owner and licensor of the website for the Fujitsu Event Portal, which is provided to STR8 by Amazon Webservice (AWS). For further detail on AWS, please see: https://aws.amazon.com/de/privacy/

d. Right to withdraw

Please note: you have the right to withdraw your consent to the collection and processing of your personal data for the above-named purposes. The duration of the storage of your personal data ends upon receipt of your revocation.

e. The Fujitsu Event Portal in detail

The Personal Data that we are storing in our systems are the data that you provide during your registration, i.e. name, surname, email address, position, company. We may also collect demographic information, such as your business information and preferences. Forms that you choose to complete will indicate which information requested is mandatory or voluntary.

In order to offer you a more consistent experience in your interactions with Fujitsu, information (including Personal Data) collected through one source may be combined with information Fujitsu obtains through other sources. We may also supplement the information we collect with information obtained from other parties, including our contractually authorized third parties, e.g. distributors or technology partners.

Fujitsu uses your Personal Data to:

• Deliver the Services and support or carry out the transactions you have requested;
• Customize, analyze and improve our Services, technologies, communications and relationship with you;
• Process and respond to any complaint made by you;
• Prevent fraud and other prohibited or illegal activities;

• Otherwise, as disclosed to you at the point of collection.

In addition every access to the website and every retrieval of a file stored on our website is logged. The storage serves internal system-related and statistical purposes.

To be logged:

• name of the retrieved file,
• date and time of retrieval,
• transferred amount of data,
• message about successful retrieval,
• used operating system,
• browser and browser type,
• website from which it was forwarded,
• Internet service provider,
• visited websites and
• requesting domain.

Additionally, the IP addresses of the requesting computers are logged, but not specified on a person.

The data are required to display properly the contents on the website, to optimise the content permanently for you and to support criminal prosecution in the case of security incidents.

f. Promotional use of Personal Data

Some of the events, offered in the Fujitsu Event Portal require that you agree to the promotional use of your Personal Data by partners of Fujitsu, as further set out in detail in the dedicated event specific registration process. By clicking on the registration for the dedicated event, you agree that Fujitsu may transfer your Personal Data to its event specific partners and that they, as well as Fujitsu, may use your Personal Data to advertise their product and services, also by e-mail and telephone. For this purpose, they will receive your Personal Data and contact details as well as data to prove this consent, which they will process on their own responsibility.

Please note that you are not obliged to give this consent. You can revoke a consent once given at any time without giving reasons with effect for the future. If the responsible recipient is based in a country outside the European Union, we must point out that there may be a lower level of data protection there than in the European Union.

g. Subcontractors

Fujitsu may engage sub-contractors (i) for the services provided within Fujitsu Event Portal, (ii) to work anonymously for purposes of statistical evaluation and quality assurance, or (iii) where agreed, as sub-processors for the processing of Personal Data in accordance with Article 28 para. 4 GDPR. Such subcontractors may be located outside of the European Economic Area.

Further information on sub-contractors engaged by Fujitsu is available upon request, if not already included in the publications of Fujitsu. To the extent Fujitsu relies on the services of subcontractors for the processing of Personal Data, Fujitsu shall remain responsible for the performance of all its obligations under the dedicated services provided within the Fujitsu Event Portal. In any case, when employing subcontractors for deliveries or the performance of services, Fujitsu is obliged to impose the appropriate obligations as per this Statement also on the subcontractors.

h. What is needed from your side

You undertake and agree to comply with all applicable requirements under an applicable law on data protection or data privacy, including (when applicable) the General Data Protection Regulation (EU) 2016/679, including any applicable amendment, re-enactment or replacement of it from time to time (“GDPR”) and any applicable EU Member State implementation laws of it.

i. Security

Please inform Fujitsu without undue delay, but in any event within 48 hours, after you become aware of any breach of the obligations under this Statement or any breach of security leading to an accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, Personal Data. Please provide such information and documentation as well as access to facilities and records as Fujitsu may reasonably require to review and audit compliance with your obligations under this Statement.

j. Responsible for the processing of your personal data according to the General Privacy Policy:

Fujitsu Technology Solutions GmbH
Mies-van-der-Rohe-Straße
80807 München
Germany
Tel: +49 (89) 62060-0
E-Mail: Datenschutzbeauftragter@ts.fujitsu.com

k. Further details:

Please read the Fujitsu Privacy Policy, which you can find here

and our Guidance on handling of personal data here

Privacy Statement Fujitsu Event Portal, Ver. 2.1
July 2020